Documentation

Complete documentation for Attensia attendance management system.

Getting Started

Welcome to Attensia! This documentation will help you get started with our attendance management system quickly and efficiently.

Quick Start

1. Create Your Organization

Sign up, choose your plan, and create your organization. You'll be able to invite team members and set up your courses.

2. Invite Teachers and Staff

Invite teachers and staff members to your organization. Assign roles and permissions to control what each member can access.

3. Set Up Courses

Create courses for your classes or training sessions. Each course can have multiple sessions and enrolled students.

4. Import Students

Import your student list using our Excel template or add students manually. Each student gets a unique QR code for attendance marking.

5. Send Welcome Emails

You can send welcome emails to students after importing them. These emails help students confirm that their stored details are correct before classes begin.

How welcome emails work

Organization admins can open the student list, filter the students they want, and send welcome emails in a few clicks.

  1. Go to your organization settings and add the reply-to email address for student welcome messages.
  2. Open the Students area and choose Send Welcome Emails.
  3. Filter by course, tag, or search term if needed, then select one or more students.
  4. Click send and Attensia delivers one email per selected student.

What students receive: a simple email with their name, organization, and saved details so they can reply if anything is wrong.

Good to know: students without an email address are skipped automatically, and replies go to the address configured by your organization.

6. Start Taking Attendance

Students show their unique QR code, and teachers scan it with their phone or webcam to mark attendance. No app installation required!

Key Features

  • QR Code Scanning: Teachers scan student QR codes using their smartphone or webcam - no app needed.
  • Real-time Sync: Attendance data syncs instantly across all devices.
  • Export Reports: Export attendance summaries in Excel format with one click.
  • Flexible Setup: Configure courses, staff, and students to match your organization.
  • Role Management: Teachers, staff, and administrators with appropriate permissions.
  • GDPR Compliant: Full compliance with EU data protection regulations.

Support

Need help? Our support team is here to assist you: